Executive Position Descriptions

The following positions are open for nominations every year. These positions must be filled in order for the executive to run the league.

President

• oversees the operation of the league
• chairs executive meetings
• resolves conflicts or issues that have not been resolved at the convenor and/or VP level
• applies for permits and insurance

Vice President

• assists the president in the operation of the league
• assists in resolving conflicts or issues that have not been resolved at the convenor level
• orders trophies

Secretary

• records the minutes of the executive meetings
• distributes minutes to executive

Treasurer

• keeps financial records for the league
• responsible for all monies coming in and out of the league

Registrar

• responsible for all player registrations
• processes all electronic registrations and payments
• manages player database

Umpire in Chief

• responsible for all matters relating to umpiring
• schedules and trains all umpires, and resolves umpiring conflicts
• responsible for onfield safety of players, volunteers and parents and equipment

Deputy Umpire in Chief

• assists the Umpire in Chief with matters relating to umpiring

Head Convenor

• responsible for all matters relating to team rosters, schedules, trades and rules
• oversees Division Convenors
• preparing the coaches packages and leading the coaches meetings
• gathering rankings at the end of each season
• recommend rule changes

Division Convenors

8 Positions: U5 Co-ed Convenor (Learn To Play), U7 Convenor  (5-pitch), U11 Girls Convenor, U14 Girls Convenor, U17 Girls Convenor, U11 Boys Convenor, U17 Boys Convenor, U23 Co-ed Convenor

• responsible for matters relating to specific divisions
• report to the Head Convenor
• set team rosters at beginning of season
• distribute handouts, uniforms and photos (at the end of the season) to the team coaches
• handle the distribution of the division practice bags
• trade players as necessary
• prepare ratings at end of season
• coordinates call-ups as needed
• attend as many games as possible. co-convening assists with this

Select Convenor

• responsible for Select Committee and Program
• coordinates team selections, practices, payments, and entry into tournaments

Groundskeeping and Equipment Convenor

• responsible for the maintainance of the diamonds and for all equipment
• coordinates groundskeepers schedule
• orders and maintains all equipment for all divisions

Assistant Groundskeeping Convenor

• assists the Groundskeeping and Equipment Convenor
• assists in coordinating groundskeepers schedule

Fundraising Convenor

• responsible for fund raising activies throughout the season, primilary the 50/50 draws
• coordinates fundraising schedule

Scorekeeper Convenor

• responsible for maintaining and posting all game scores and standings
• coordinates scorekeepers for every game

Sponsor Convenor

• responsible for advertising for, and coordinating sponsors for teams
• distributes sponsor jerseys and photos at end of season

Uniform Convenor

• responsible for ordering and distribution of uniforms for all teams and coaches

Snackbar Convenor

• responsible for all matters relating to the snack bar
• purchases all food for the snack bar
• organizes the staffing schedule
• coordinates the Saturday barbecue

Photo Convenor

• responsible for booking photographer, and coordinating photo schedules
• orders plaques for all sponsors

Clinic Convenor

• responsible for organizing and running Player development clinics

Website Convenor

• Responsible for designing and maintaining the league website.

*Past President* (not an elected position)

• remains on the executive to offer expertise to new executive members